Plan an Event in Geneva
Make your event a success!
Is this your first time coordinating an event? Don’t worry, the City is Geneva is here to support you every step of the way.
How to Get Started
Check out the Event Planning Checklist, which will provide you with some information that you should consider when starting the planning process.
Once you’re certain you have the capacity to pull off an event…
Visit the Event Venues page to pick your desired location! Applications and Guidelines are available at City Hall for the following facilities:
- Geneva Recreation Complex (Ice Use, Non-Ice Use)
- City Parks/Playgrounds including
Geneva Community Lakefront Playground
City Parks/ Playgrounds cont.
Skate Park at McDonough
Forms, Applications and Requests
The first step in the process is to fill out a request form to hold your event in the City of Geneva. This is necessary only if you are planning to access city resources, or if you are planning to hold an event on City Property.
Please review the City of Geneva’s General Policies and Guidelines. These policies and the guidelines for individual facilities are in accordance with regulations set forth in the Geneva Municipal Code. Here you will find information regarding policies on: Contracts, Applications, Fees and Charges, Damage Mitigation, Marking Policies, Alcohol Permitting, Food Vendors, Garbage Removal, Bathrooms/Portapotties, Going Green, Parking, Post Event Policies, and Insurance.
If you are seeking to utilize a City facility, including use of a public park, you will need to complete the Facility Reservation form (also known as the Application for Use of City Owned Property). We encourage all event organizers to turn in their applications early, as Use Permits are issued on a first-come, first-served basis. This form requires you to fill out information regarding the applicant information, event operations, event components (will you require city resources such as a stage, sandwich boards, or water/electric hookups), site plan requirements, insurance requirements, and other event information.
If you are a Geneva Neighborhood Association seeking to hold an event at a public park, or you are a non-profit organization looking to utilize public space but require no other city resources, please complete this form. This is to ensure that public spaces are reserved accordingly to avoid conflicts.
If you are interested in utilizing the Lakefront Desk and/or Gazebo for your event, please fill out the application in advance. During the spring, summer and autumn, reservation space fills quickly, so it is a great idea to submit the application as soon as possible.
Are you interested in having your banner displayed across Seneca Street to increase your marketing efforts?
The Seneca Street banner placement is on a first come, first serve basis and fills up quickly.
Please plan ahead and contact Jackie LaVoie DPW, to schedule the desired banner time period.
The City of Geneva will accept applications for street closures for an event. Please apply for a street closure request as soon as possible, so that the appropriate departments can be notified.
To ensure they are abiding by the state liquor licensing requirements for serving alcohol on public property.
All events that are considering selling or serving alcohol need to abide by the state liquor licensing requirements for serving alcohol on public property, and will need to complete the above form in order to do so.
Liquor, beer, and wine may not be sold or handled in any City of Geneva property except with a valid state liquor license and after the City Manager gives special permission in writing. Please note special insurance requirements if alcohol is being served or sold. Any and all alcohol sales must come directly from a bar or 3rd party licensed vendor and be served in non-breakable containers.
In order to obtain the permit, the event must also submit a detailed plan on how they will control the area and drinking age. Suggested routes include wristbands and ID checks.
Once your application is reviewed, all event coordinators will need to schedule a group meeting with City of Geneva department heads to discuss execution of your requests. These meetings generally occur every Tuesday at 10:30am at minimum of one month prior to your event. Multiple meeting dates can be scheduled as needed for more complex requests.
The City of Geneva wants your event to be a success. The City will assist in marketing efforts by sending all created press releases to local media outlets, displaying posters at City Hall and at the Geneva Visitor Center, assisting with the setting up of social media outreach, posting the event on the City of Geneva calendar, and more. However, most marketing efforts such as poster distribution and other means need to be handled by the event coordinator. Please contact Julie Coleman. The City of Geneva also assists in the creation of welcome bags/convention bags for large wedding and conference groups.
Event Coordination Contact
47 Castle Street
Geneva, NY 14456